Date: 26 May 2007
From General Secretary' Desk
After a long time, I am interacting with my Branch / Divisional Secretaries through this News letter. Since we assumed charge in the CHQ, 250 days have gone. It needs a self introspection about the functioning of the CHQ to correct the errors and mistakes and also enrich its functioning further. I request the Feed back from my Branch / Divisional Secretaries.
I can proudly say that now we are concentrating our own demands, which are pending years together. Almost all the LSG, HSG.II, HSG.I, posts are being filled up. You could realise the swift action. The vacancies pending since 2000-2001 under residual are being filled up. Many orders we obtained for our P-III comrades. The submission of memorandum to Sixth Pay Commission, oral evidence, further meetings etc. are the testimony to gauge our commitment to this august organisation. I am really expecting a feed back from all of you whether it will be an appreciation or constructive criticism.
Now, let us come to the recent developments after the publication of Bhartiya Post June 2007 issue.
Meeting with DDG (P) on 21st May 2007
1. Filling up of Residual Vacancies
The Directorate has issued orders vide letter No. 60-5/2007-SPB.I dated 15-05-2007 in which, all the Circle Heads were addressed to fill up all the residual vacancies (unfilled vacancies under Departmental Quota) immediately. The copy of the order is printed elsewhere.
(All Circle Secretaries are requested to take follow up action at their circle offices. First please ascertain the unfilled up vacancies from 2000-01 to 2005-06. Then cause action to fill up the vacancies either among the eligible GDS or by direct recruitment. For example, in Tamilnadu Circle, there are 858 residual vacancies just for three years from 2001-02 to 2003-04. So, please imagine. Same will be the position in the remaining circles also. Each circle will definitely have such PA vacancies exceeding 500. More vigil is required.)
2. Filling up of all norm based LSG / HSG.II / HSG.I posts
(i) All APMGs/AD (Staff) have been advised to complete the process of filling up of all vacant posts before 31-05-2007. Based on this the Gradation list of Postal Assistants who are getting LSG promotions & also LSG Gradation list are being circulated in the circles.
(ii) After completion of LSG process, the remaining vacant HSG.II posts will be filled up by relaxing the service conditions. Orders will be communicated within a couple of days.
(iii) HSG.I posts in many circles have been filled up.
(iv) In respect of Orissa & Punjab Circles, the Directorate will depute its officers to verify the correctness of notional promotion and others shortly.
(v) Another detailed instructions about granting notional LSG promotion from where it was discontinued (like 1982), and also about check list will be issued positively today (22-05-2007) and the copy of the same will be forwarded to all Circle Secretaries on its receipt.
(vi) In respect of grant of one time modification of LSG for the officials affected due to the Rule 38 transfers and dearth of LSG vacancies, this has not been agreed. However, it was assured to have a relook after the present process is completely over.
(vii) There was no unanimity in the Accountants, APM Accounts issues among staff side. There will be another meeting on 25-05-2007 at 11:00 hrs. to have further discussions.
3. LGO Exam & No. of Chances
(i) The syllabus & model questions for LGOs Exam are under study. This will be circulated before the end of this month.
(ii) The questions will be without aid of books and with simple arithmetic. A question & answers book which is under preparation will be circulated.
(iii) The questions will contain very simple & practical questions which are required to face the public across the counters.
(iv) Our request to grant two more extra chances is also under consideration.
(v) The Spl. LGO Exam will be conducted in November 2007.
(vi) Decision will be circulated soon for permitting GDS officials to appear LGO Exam for the unfilled up vacancies.
4. Exemption from Screening Committee
The proposal to exempt postal department from the purview of Screening Committee has already been signed by the Minister and forwarded to Cabinet Secretary for placing before the Cabinet.
5. Dropping Confirmation Exam
The decision to drop the Confirmation Exam has been approved. It will be reflected in the revised recruitment rules which is under preparation.
6. Engagement of SDPA to manage shortage
Draft is under preparation and will be circulated to all Circle Heads within a month.
7. Application of Benchmark for promotion
As per the DoP&T guidelines, the minimum requirement for any promotion is 'Good'. The Directorate has issued a confidential instructions to take a realistic and objective stand while according promotions.
8. One Time absorption of RRR candidates
Since the Chennai High Court reserved its judgment and expected to pronounce in the first week of June 2007, this will be done after the receipt of the judgment whether it is positive or negative to either side. The process will commence soon after the receipt of the judgment.
Attachment: Government Order
Developments on 22-05-2007
With regard to discussions on strike demands with DDG (P) in which under item 2 (v) in the earlier topic I have mentioned that a detailed clarification will be issued by the Directorate about notional LSG promotion.
Accordingly, the department has caused instructions vide its letter No. 137-4/2006-SPB-II dated 22-05-2007 and the copy of the same is enclosed. This will be useful and purposeful to remove the anomalies existing in the grant of notional promotion. Notional promotion is not an one time exercise and this should be reviewed.
All are requested to verify the notional promotion list and if any mistakes found, it can be settled at your level by utilising this clarificatory orders.
Attachment: Government order
Meeting with DG on 23-05-2007
In respect of pending items on the settlement of demands, a letter was handed over and discussed with the Secretary, Department of Posts on 23-05-2007. He assured to take appropriate action to cause necessary orders.
It was assured to grant incentive / honorarium for all the new items of work introduced in the Department of Posts. The copy of the letter is enclosed along with this document.
Reference: P/4-15/Demands Date: 23 May 2007
Shri I.M.G. Khan,
Department of Posts,
New Delhi - 110001
Subject: Charter of Demands -- settlement thereon - reg.
Reference: Your letter No. 8-1/2007-SR dated 20-04-2007 & discussions on 19-04-2007
While thanking the kind gesture in causing orders to fill up the residual vacancies and expediting actions in filling up the norm based posts etc., the following issues which were assured to be ordered are still in the discussion stage itself.
(i) It was assured to grant OTA to manage the shortage of staff in postal operative offices.
(ii) It was informed to form an Internal Committee to fix honorarium / incentive for the works like Western Union Money Transfer, Passport application processing, Acceptance of Income Tax returns, RPLI etc. It was assured to cause instructions to all the Circle Heads to fix honorarium / incentive as and when the new activities are implemented.
(iii) Engagement of short duty pensioners to manage the absenteeism.
(iv) It was assured to review the orders issued by the Directorate restricting the tenure of SPMs at one office in whole service & prohibiting posting of SPMs even for minor charges awarded earlier.
(v) It was assured to consider the part time casual labourers for appointment in the GDS posts.
It is therefore requested to consider the above items and cause necessary orders at the earliest.
With kind regards,
Seminar on 24-05-2007
The department organised a seminar about the proposal of the department for 11th Planning Commission and had interaction with the Trade Union leaders. It lasted for 5 hours. The important documents produced during the seminar are exhibited in our P-III CHQ E-Mail Box i.e. firstname.lastname@example.org Password for this E-Mail Box is aipeuc. Please download and keep for your records.
In the seminar, we interacted in many areas about revenue, Business Post, Training, incentives to staff etc. In nutshell the meeting was purposeful.
The discussions had taken place on 25-05-2007 at 11:00 hrs. and I insisted the following to mitigate the problems.
(i) As number of APM LSG Accounts (Feeder Cadre) is lesser and many of them have been upgraded to HSG.II earlier, some HSG.II APM Accounts post be reduced to the status of LSG and maintain the ratio of LSG, HSG.II & HSG.I as 40:40:20.
(ii) According to Recruitment Rules, the date of qualifying the PO and RMS Accountants Exam shall be the determining factor for promotion to APM Accounts and the vacant posts be filled up as per the Recruitment Rules.
From the department side, the following were stated:-
(i) Earlier, as most of the HSG.II / HSG.I vacancies were occupied by the Accounts line officials, the reservation of 20% has been withdrawn based on the demands of the staff side. As such there is no chance of revival of reservation to APM Accounts in HSG.II & HSG.I.
(ii) If the General line officials in HSG.II are posted as APM Accounts, they can be imparted with adequate training on accounts matters since the Accounts line has lost its identity.
(iii) If the LSG APM Accounts Rules is revived, there is a chance of occupying the HSG.II & HSG.I posts by such officials only and in long run it will deny promotions to General line officials.
Therefore, I discussed and suggested the following.
(i) Accounts line may be declared as a separate cadre and number of HSG.II & HSG.I may be provided for their promotional avenues. There is no need to occupy their lines by General line officials and vice versa.
(ii) The seniority list of PO and RMS Accountants qualified officials be maintained at circle level to accord LSG promotion based on the date of qualification. The officials who did not get LSG promotion in Accounts line may join with the main stream and as and when due for regular LSG (General line) based on the PA Gradation list.
(iii) As per the 1958 & 1959 instructions, fresh options may be obtained from the existing PO and RMS qualified officials either to opt or out from the Accounts line. Based on this Gradation list be maintained.
The Department in its sharp reaction mentioned that there is no chance of keeping two-gradation list for one cadre and keeping two avenues of promotions as per the DoP&T guidelines. It sought and other suggestions other than this. We did not subscribe to the revival of old defunct cadre of PO and RMS Accountant.
Finally, we told that the grievances of the PO and RMS Accounts qualified officials in according their LSG / HSG.II / HSG.I promotions should be settled based on the discussions to evolve any formula other than we suggested without affecting the interest of both Accounts / General line officials. We placed that the PO and RMS Accountants posts should be upgraded to a promotional post equal to LSG to sort out the existing anomalies. The DDG (P) explained about the demand of the Postal Accounts to decentralise and taking in-charge of the Accounts branch.
The DDG (P) finally told that he is very clear in the demand of the staff side and in open mind, find out ways & means to sort out the issue at the earliest. All Circle Secretaries are requested to send their opinions, suggestions too and equipping the CHQ for further discussions in this issue.
Discussions with DDG (Establishment)
FSC - Agreed and will accord orders early revising the rates of Fixed Stationary Charge.
Recovery for over payment - The recovery to Accounts branch officials for drawal of over payment to Postmen while fixation of pay after the 5th CPC -- This will be considered after having detailed study of the court cases - (We placed this as one of the item in the Departmental Council).
Special Pay to Accountant - A reminder will be sent to DoP&T & MoF for orders to treat the Special Allowance as Special Pay for fixation of pay on promotion to PO and RMS Accountants.
Norms for RD- The suggestions putforth by the CHQ is pursued and correction memo will be issued shortly.
Systems Administrators - A scheme to grant incentive to the System Managers is under consideration.
General Secretary on Tour
The General Secretary is attending CWC meeting of A.P. Circle from 11-06-2007 to 13-06-2007 at Tirupati. Thereafter, he is having meetings and also domestic work in Tamilnadu. He will be returning to CHQ headquarters in the last week of June 2007. Com. Somenath Mukherjee, Dy. General Secretary will function as Officiating General Secretary during his absence.
CWC Meeting & Publication of "VENTURE"
It is proposed to hold the CWC either in July or in the first week of August 2007 at Allahabad. Formal invitation will follow. The General Secretary, Com. K.V. Sridharan is in the job of compiling of various important Government orders which are very much essential to the Branch / Divisional Secretaries and decided to release the book of "VENTURE" in the ensuing Central Working Committee. If the Branch / Divisional Secretaries inform the number of copies required in advance, it will be purposeful.
Accommodation on Rent
The minor renovation work in Tarapada Bhawan is under progress. It is proposed to convert the building at Shalimar Bagh as "Inspection Quarters" to the members of our union who are visiting Delhi by paying a nominal rent for Electricity & Water. This will be inaugurated by our CHQ President Com. M. Krishnan after the conclusion of Allahabad CWC meeting.
Comrades! Let us march ahead with single agenda to promote the cause of our brethrens. Let us pull down the walls that divide us and unite to act, agitate, advance and achieve.
With fraternal greetings,
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