Welcome to the official website of All India Postal Employees Union Group 'C'- अखिल भारतीय डाक कर्मचारी संघ वर्ग 'सी' की आधिकारिक वेबसाइट में आपका स्वागत है

Tuesday, November 30, 2010

FMC REVISED W.E.F 24.11.2010

File No. 10-7/2001-P.E.II

Government of India

Ministry of Communications & IT

Department of Posts

(Establishment Division)

Dak Bhawan Sansad Marg

New Delhi – 110001

Dated the 24-11-2010

Chief Postmaster General

Postmaster General

General Managers (Finance)

Director of Accounts Postal

Subject: - Revision of Fixed Monetary compensation (FMC) to delivery staff and remuneration to other staff


I am directed to refer to Directorates letter of even number dated 4-9-2002 and 28.1.2003 on the above subject.

2. The Department has received a number of references from the staff Associations requesting for upward revision of fixed Monetary compensation (FMC) admissible to Postmen staff. A Committee of Senior Officers was constituted for looking into the issue and the report of the Committee has been examined carefully in consultation with integrated Finance wing and the Competent Authority has ordered enhancement of the Fixed Monetary compensation (FMC) admissible to Postmen staff. The details are as under:

Sl. No.


Existing Rate

Revised Rate


When One Postman performs duty of an absentee Postman by combination of duties

Rs.29 per day

Rs.50 per day


When two Postmen perform duty of an absentee Postman by sharing the beat

Rs.14 per day

Rs.24 per day

3. The competent Authority has also ordered fixation/revision of Holiday Monetary Compensation payable to Postmen Staff and other Departmental staff brought on duty on 2nd consecutive Holiday if three consecutive holidays occur as shown under:

Sl. No.

Category of Departmental Employees

Rate of Remuneration



Rs.85 per holiday for 4 hours


Postal Assistant

Rs.85 per holiday for 4 hours


Postmen/Sorting Postmen

Rs.85 per holiday


Multi tasking staff

Rs.60 per holiday for 4 hours

4. All other conditions for payment of Fixed Monetary compensation (FMC) issued vide OM No.10-23/87-PE.I dt. 21.12.93 and delivery of Unregistered letters on holidays issued under 9-25/92-CI dt. 10.9.92 will remain unchanged.

5. The Expenditure on account of revision has to be met from the allocated funds of the units under the prescribed Head of account.

6. These orders will take effect from the date of issue.

7. This issues in concurrence with the Integrated Finance Wing vide their diary number 286/FA/10/CS dated 24.11.2010.


(K. Rameswara Rao)

Asst. Director General (Estt)


A committee to discuss about system administrators issue has already been constituted. The content of the letter is as follows:

Government of India

Ministry of Communications & IT

Department of Posts

(SR Section)

Dak Bhawan

Parliament Street

New Delhi 11001

No. 1/1/2010-SR

Dated – 19 July, 2010

Subject: - Secretary (P)’s meeting with Postal Joint Council of Action on 12.07.2010 at 11 hrs. in Dak Bhawan- Item No. 12 creation of System Administrators Cadre and financial compensations for special work performed by System Administrators

Please refer to minutes of Secretary (P)’s meeting dated 12.07.2010 on the above – mentioned subject.

2. It was decided to constitute a Committee comprising DDG (Estt), DDG (P) and DDG (Technology) to consider creation of System Administrators cadre. As regards grnat of Road Milleage Allowance, the matter was reported to be already under examination.

3. In the light of the above, a Committee comprising the following is constituted to consider the creation of System Administrators Cadre

DDG (Estt.) Chairman

DDG (P) Member

DDG (Tech) Member

The Committee will submit its report within 3 months of its formation.


(Subhash Chander)

Director (SR & Legal)

DDG (Estt)


DDG (Technology)

Saturday, November 27, 2010


The DOPT has issued fresh orders on compilation of seniority. The following is reproduced hereunder for the consumption of all viewers.

Government of India
Ministry of Personnel, Public Grievances & Pensions
(Department of Personnel & Training)

New Delhi, dated the 11th November 2010


Subject: SENIORITY - Consolidated orders on...

The undersigned is directed to say that instructions have been issued by this Department from time to time laying down the principles for determining seniority of persons appointed to services and posts under the Central Government. For facility of reference, the contents of the important orders on the subject have been consolidated as a compilation "Instructions and Guidelines on Seniority". The number and date of the original O.M.'s has been referred in the relevant instructions* for easy reference to the context. The consolidated instructions include revised instructions on the following:

i. Seniority of persons appointed on direct recruitment from the reserved panel at a later date, specifically when the officers from the subsequent selection panel have already joined.

ii. Inter-se seniority of two panels of direct recruits, where more than one selection panel are received from UPSC/SSCthrough letter of same date.

iii. Fixation of seniority of a person who has been transferred to a lower post under FR 15-A.

iv. Seniority in case of appointment on compassionate grounds

2. Also, certain areas within the existing instructions, which require frequent clarifications, as is evident from the references received from various Ministries/Departments, have also been incorporated under the head "clarification", for reference. This may be brought to the notice of all concerned for information, guidance and necessary action.

3. The consolidated instructions along with Annexure containing O.M.'s referred wlll be issued separately in the form of handbook.

4. Hindi version will follow.

(Smita Kumar)

* Instructions & guidelines on Senioirty along with Annexure is available at
DoP&T's website : www.persmin.nic.in

Download the complete PDF file click here...

Thursday, November 25, 2010

No. 11-1/2010-Admn

Government of India

Ministry of Communication & IT

Department of Posts

Dak Bhawan, Sansad Marg

New Delhi – 110001

Dated – 18.11.2010


Subject: - Redesignating erstwhile Group ‘D’ employees as Multi Tasking Staff Group ‘C’ and their revised duties.


In pursuance to Ministry of Personnel, Public Grievances and Pension, Department of Personnel & Training OM NO. AB-14017/6/2009-Estt (RR) dated 30th April 2010 and O.M. No. 1-20/2008-PCC dated 24th September 2010 of Department of Posts, the designation of erstwhile Central Secretariat Group ‘D’ employees on the cadre of Postal Dte. Will henceforth be designated as Multi Tasking Staff Group ‘C’ in the Secretariat.

The following duties have been prescribed for the Multi Tasking Staff Group ‘C’:-

(a) Maintenance of diary/dispatch/Movement Registers including entry in computer and physical maintenance of records.

(b) Submission of periodical statements of routine nature like absentee statement, etc.

(c) Preparation and submission of indents with the approval of Supervisor

(d) Photocopying and sending of fax messages.

(e) Delivery of Dak within and outside the building

(f) Watch and ward/caretaker duties, opening and closing of rooms, generate cleanliness and upkeep of section/unit/office including dusting of furniture cleaning of building, rooms, fixtures; upkeep of parks, lawns, potted plants, etc.

(g) Other non-clerical work in the section/unit

(h) Driving of vehicles, if in possession of valid driving license

(i) Sale of Postage Stamps/Stationery, Assistance in booking of Registered/parcel and Speed Post Articles, Receipt and Dispatch of mails including preparation of Mail/Registered/parcel lists, Preparation of delivery lists for registered articles/Money Orders.

(j) Scanning of Speed Post Bags/Articles and its uploading on the speed net or any other software dealing with the processing of Speed Post articles or similar other activity.

(k) Assistance in sorting of mails, exchange of mail, Letter box clearance, etc.

(l) Handling customer enquiries.

The additional duties assigned to such Multi Tasking Staff Group ‘C’ are only illustrative and not exhaustive. Any other duty/duties may also be assigned to them by the Superior authority.


(Bhagwan Dass)

Assistant Director General (Admn.)

Wednesday, November 24, 2010

India Post Presentation on Technological Developments

Presentation on Technological Developments in Department of Posts was held on 23.11.2010 in the presence of Secretary, Department of Posts, Member (Technology), Member (Operations) and other officers of the India Post. The Staff side was represented by Secretary Generals of Federations and General Secretaries of All India Unions.

The presentation was elaborately dealt with the vast changes that are going to take place in the Department of Posts due to large scale induction of Information and communication Technology (ICT). A budget of Rs. 1800 crores has been earmarked for the project which is to be completed by the year end of 2013.

The gist of the presentation can be summed up as follows:

In this era of fast developing Information and Communication Technology, large scale induction and assimilation of modern means of communication has become vital for sustenance and growth of India Post.

Having created a base of more than 12000 computerised Post offices in the country and a pool of trained human resource, India Post is in the process of implementing mass scale computerization and networking of all Departmental Post offices and Branch Post offices on a single integrated and modular platform connected to a National Data Center.

This National infrastructure, so created will enable India Post to provide state-of-the-art ICT services including Mobile remittance and Banking on a core banking platform and provide inclusive banking to rural, remote and hitherto unbanked areas.

The vast network and infrastructure of India Post, have already enabled it to become the preferred point of inter face between Government and the members of public for delivery of social and economic welfare schemes of the Government of India and various state governments. Introduction of modern ICT will help in timely and transparent delivery of social benefit schemes to the beneficiaries viz. MGNREGS, Indira Gandhi Old Age Pension Scheme (IGOAPS).

Computerised and connected network of Post office on a single integrated platform will also help India Post to retail products and services of other service providers viz. Banks, Government & Non Government financial institutions, Government Agencies and Mutual Fund houses in the rural and remote areas.

India Post has already taken initiative for re-engineering processes and making it compatible to suite the new ICT solutions and customer requirements.

One of the pre-requisite for transformation of India Post is upgradation of the skills of the work force and capacity building. Training of the human resources has been given its due importance and recognition in the project. The Services of the newly recruited 15000 Postal Assistants will also be utilized to the maximum extent. The Branch Post offices will not be provided with computers, instead they will be provided with modern-technology oriented hand devices.

Secretary General, NFPE insisted that the services rendered by the existing System Administrators in maintaining the computer network of more than 12000 Post offices is to be acknowledged in its true perspective and they may be absorbed in suitable posts such as System Assistants while implementing the project. The Secretary Post stated that this aspect will be given positive consideration. While we pointing out the delay in discussion on cadre review proposals, it was assured to finalise very shortly. Introduction of accrual based accounting system is also becomes part of the project. The apprehension about the mass redeployment or surplus has been focussed by us for which the Secretary, Posts assured that there will be no staff movements or reduction.

The Leader Staff side requested to arrange a similar presentation to the Circle Secretaries also for which the Secretary (Posts) responded positively.

The following news were made known to us during the course of discussions and interactions.

(i) For the current financial year, the modernization will be restricted up to B class offices, 628 crores had been allotted for this purpose.

(ii) Single handed offices & BOs will be taken in the next year project.

(iii) For Pilot Project six circles have been identified viz. Karnataka, Tamilnadu, Maharashtra, Rajasthan, Uttar Pradesh & Assam. It will come into functioning before August 2011.

(iv) Instead of cost accounting, accrual basis system will be introduced. This is almost implemented in all major organizations including Telecom as per the Government of India decisions.

(v) 1800 ATMs will be established after the introduction of Core banking. Call centers to collection of logistics, MO etc will be formed. Track & trace facilities will be implemented for all services.

(vi) On Phase II, the rest of 16 circles will be completed.

(vii) Softwares are being developed as per the recommendations of ‘Accenture’.

(viii) Expression of Interest was segregated to three instruments. One major National level Data server. Second 2600 departmental Post office net week interrogators, third Rural ICP hardware solutions. All net work equipments, connectivity, maintenance will be entrusted to vendor for 24 X 7 (Per week). He is solely responsible for everything. The penalty clause provision has been included.

(ix) Data centre, hire space and installation area will be ours. The rest software, maintenance etc will be entrusted to the providers.

(x) While comparing previous year, 13% revenue has been increased in postal operations.


An interaction with the staff side on Mail Network optimization project also took place during the meeting. It is explained that the scope of the project is to (1) optimize India Post Network from collection to delivery (2) to standardize processes with focus on significant quality improvement & reduction in network complexity (3) put in place an effective performance measurement system through regular reviews (4) improve the ambience of mail offices (5) upgrade processing facilities and improve working condition for employees and (6) make staff and customers proud of being associated with India Post. The key operational areas of the network optimization are (i) Speed Post and (ii) First class mail. First class mail optimization study is in progress.

The interaction mainly concentrated on the newly introduced Speed Post Network optimization programme (hubs). The Staff Side pointed out that the introduction of the speed post hubs has resulted in delay in processing and transmission of speed post articles resulting in delay in delivery. This issue should be addressed on top priority basis and corrective measures to avoid delay should be taken. The staff side further pointed out that while more than 80% of the speed post hubs are functioning under the administrative control of RMS Superintendents, the remaining hubs are controlled by Postal Superintendents. This has created on apprehension in the minds of the RMS employees that in the longer run the identity of RMS will be lost and eventually it will be merged with Post offices. Taking into consideration of this aspect, the Staff Side requested that all the Speed Post hubs should be under the control of RMS Superintendents. The Secretary, Posts assured to consider the request positively.


The Secretary General NFPE and General Secretaries of affiliated unions of NFPE met DDG (Estt) on 23.11.2010. The following is the outcome of the meeting.

(1) The preliminary (first) sitting of the Cadre Restructuring committee will be held on 26.11.2010 at 3 PM.

(2) The first sitting of the Committee on Postmen related issues will also be held on 26.11.2010.

(3) Regarding the revision of wages of casual labourers it is informed that the file is being sent to nodel Ministry for approval. It is expected to be cleared by the Nodal ministries within 2-3 weeks. The wages will be revised with effect from 01.01.2006.

(4) The Department has issued orders clarifying –

(a) No casual labourers shall be engaged in the Administrative offices i.e. CO/RO/DO/PAO with effect from 1st December 2010.

(b) The work of sweepers and scavengers should be combined or the same may be outsourced wherever feasible.

(c) Since duties of waterman, watch and ward, gardening, cleaning etc are now part of duties assigned to Multi Tasking staff, the existing practice of engaging casual laborers as waterman, Gardner, watch and ward and any other miscellaneous category shall be dispensed with effect from 1st December 2010.


1. Revision of FSC – orders are expected to be released this month itself.

2. Enhancement of Fixed Monetary compensation revising Rs.24/- as Rs.50/- and Rs.85/- for holiday duty will be released next week.

3. The Department has appraised the law ministry about the existence of GS and the promotion on seniority basis to erstwhile Group D now MTS. The law ministry in now approving the revised Recruitment rules. Orders are expected within a fortnight.

4. UPSC has raised some queries on HSG-I Recruitment Rules which had been clarified. The Revised Recruitment Rules will be issued shortly.

5. The file relating to enhancement of OSA has been submitted to J.S. F.A. (Finance) for approval.

6. Direct Recruitment of PA/SAs were completed within couple of days to the extent of around 16000 posts. A Remarkable fast action. We appreciate the decision and decisive action of the department.


The Department has released the recruitment rules for creation of Postmaster cadre. The whole order is reproduced below for the consumption of all members/viewers.

Opinion/Suggestion if any on this issue, please forward the same to P3 CHQ and also to Federation for further discussion with the Department.



Government of India

Ministry of Communications & IT

Department of Posts

Dak Bhawan, Sansad Marg

New Delhi – 110001

Dated, 22nd November, 2010

All Chief Post Masters General

Sub: - Introduction of Postmaster Cadre in Postal Wing.


I am directed to say that Department of Posts operates mainly through its about 25500 Departmental Post Offices. The services it offers have grown in the traditional areas of sale of stamps, booking of Money orders and Registered letters as also in Savings Bank functions, especially where Post Offices disburse NREGA wages to beneficiaries. In many post offices these activities are carried out electronically, new services like e-payment, e-post etc is also offered. Further the Department has also entered into agreements with private players like Western Union for money transfers. In the area of mail, both express, parcel and traditional, the Department of Posts faces tremendous competition. It has to offer excellent services by way of continuous upgrades in quality and in the add on value of its mail products, like IOD, national billing, same day delivery of corporate mail etc.

2. In spite of the long existence of the Post Offices and challenges being faced by the Department from private players in the field there had never been an exclusive cadre for Postmasters. The Postal Assistants, LSG/HSG-II, I etc. are posted to man the posts of Postmasters. This system served the Department quite well till some time back. But now in order to improve/upgrade the functioning of the Post Offices, meet the present day requirement of specialization in Postal office management in the wake of introduction of technology, challenges from market and to increase productivity it has absolutely become essential to ensure that key Post Offices are headed by professional managers. Thus, in order to ensure that professionally qualified, trained and meritorious officials head they key Post Offices, it has been decided to introduce a separate cadre of Postmasters comprising the following grades by carving out the posts from existing General Line posts as ordered vide this Directorates letter No. 13-2/2010-PE-I dt. 03.02.2010.

I. Senior Postmaster 116 Posts

(Rs. 9300-34800 + Rs.4800 Grade Pay)

II. Postmaster Gr – III 495 Posts

(Rs.9300-34800 + Rs.4600 Gr. Pay)

III. Postmaster Gr-II 511 Posts

(Rs. 9300-34800 + Rs.4200 Gr. Pay)

IV. Postmaster Gr-I 2097 Posts

(Rs. 5200-20200 + Rs.2800 Gr. Pay)

3. The Recruitment Rules of the above stated grades have since been framed and notified. A copy of the Recruitment Rules called the Department of Posts, Senior Postmaster (Group B Gazetted), Postmaster (Grade ‘ III and II’ – Group B non – Gazetted) and Postmaster (Grade I-Group C non-Gazetted) Recruitment Rules, 2010, dated 9th September, 2010 is forwarded herewith.

4. The number of posts in the various grades of the Postmaster carved out of the existing General Line Posts in various Postal Circles is being issued separately.

5. Thus it may be noted that:

I. A separate cadre of Postmasters has been created at the level of LSG, HSG-II, HSG-I and PS Group ‘B’ by carving out the cadre from the existing General Line Cadre Posts in Postal Wing and PS Group ‘B’ and designated as Postmaster Gr –I, Postmaster Gr.II , Postmaster Gr.III and Senior Postmaster.

II. Initial constitution of the various Grades of Postmasters shall be done by inviting options/applications from the existing incumbents of LSG, HSG-II, HSG-I in Post offices and PS Group, ‘B’.

III. In subsequent years all the vacancies in Postmaster Gr.I shall be filled up through a Limited Departmental Competitive Examination, From amongst PAs with 5 years regular service in the grade.

IV. All the vacancies in Postmaster Gr. II Posts shall be filled up by promotion from amongst Postmaster Gr. I with 6 years regular service in the grade (including regular service in LSG, if any).

V. All the vacancies in Postmaster Gr. III posts shall be filled up by promotion from amongst Postmaster Gr. II with 5 years regular service the grade (including regular service in HSG II, If any).

VI. 25% of vacancies in the grade of Sr. Postmaster will be filled up by promotion of Postmaster Gr. III with 2 years of regular service in the grade (including regular service in HSG, I if any) and 75% by Inspector of Posts (IPOs) with 6 years of regular service in the grade on the basis of Limited Departmental Competitive Examination (LDCE).

VII. The officials in PS Gr ‘B’ and Senior Postmaster (Gazetted) would be eligible for induction in IPOs, Gr ‘A’ on the basis of a consolidated eligibility list.

6. To begin with the Postal Circles, as per the provisions of the Recruitment Rules, may call for the options/applications with their bio-data from the willing officials holding the posts in the equivalent grades for appointment as Postmaster grade I, II and III respectively. While inviting for the applications it may be categorically stated that:

I. Once and official submits his application he will not be allowed to withdraw the same.

II. Officials who are still left with at least two years of service to retire may only apply in order to avoid their dislocation at the fag end of their service.

III. In the event of their appointment as Postmaster their further career progression will be in the hierarchy in the Postmaster cadre only as per the provisions in the relevant Recruitment Rules and not in the General Line.

7. The applications so received may be scrutinized to find out the eligibility of the applicants. Thereafter the applications of the eligible applicants may be placed before the Screening Committee mentioned under Col. 11 of the respective grades for assessing their suitability based on their ACRs and vigilance clearance provided they attain the minimum bench mark of ‘Good’ Those who are found suitable they may be arranged in the order of seniority for appointment in respective grade of postmaster as they enjoyed in the General Line.

8. If after filling up the posts as per procedure mentioned in above paragraph certain number of posts still remain unfilled the same shall be filled up by promotion as per the provision contained in col. 12 of the respective Recruitment Rules. It may please be noted that in that event the unfilled posts in Postmaster Gr. I will have to be filled up on the basis of Limited Departmental Competitive Examination. The pattern and scheme for Limited Departmental Competitive Examination to fill up the vacancies in the grade of Postmaster Gr.I would follow shortly.

9. All the Postal circles are requested to follow the time-line mentioned below to fill up the posts of Postmaster:

(i) Date of Issue of Circular calling for the options/applications for appointment as Postmaster Grade I, II and III. - 14.12.2010

(ii) Last date for receipt of options/applications along with bio-data - 15.01.2011

(iii) Completion of scrutiny of applications and obtaining Vigilance Clearance and ACR dossiers. - 31.01.2011

(iv) Submission to Screening Committee. - 10.02.2011

(vi) Submission of the minutes to the appointing authority for approval - 01.03.2011

(vii) Issue of appointment orders - 16.03.2011

10. Thereafter the Postmasters so appointed may be deputed for training immediately in consultation with the Training Division of the Directorate.

11. The receipt of the letter may please be acknowledged.

Yours faithfully,


(V. C. Kajla)

Director (SPN)

Tel. No. 23096092

Government of India

Ministry of Communications & IT

Department of Posts

(Pay Commission Cell)

Dak Bhawan, Sansad Marg,

New Delhi – 110001

No. 4-4/2009-PCC Dated – 19.11.2010


All Chief Postmasters General,

Subject: - Review of Instructions on Engagement of casual labourers in the light of the Guidelines on outsourcing.


Attention of all concerned is invited to this Directorate’s OM No. 1-20/2008-PCC dated 24th Sep 2010 containing revised duties of Multi Tasking Staff Group ‘C’ and letter No. 1-10/2009-PCC dated 07th Sep 2009 on guidelines and terms and conditions on outsourcing. Secretary (Posts)’s D.O. letter of even number dated 29th October 2010 on engagement of casual labourer may also be referred to.

2. The Department of Posts while designated the erstwhile Group ‘D’ as Multi Tasking Group ‘C’ Staff has prescribed inter alia that watch and ward/caretaker duties, and general cleanliness and upkeep of section/unit/office including dusting of furniture, cleaning of building rooms & fixtures, gardening will also be the duties of Multi Tasking Staff Group ‘C’ in addition to duties already entrusted to them.

3. In view of the revised duties assigned to the Multi Tasking Staff, there is a need to streamline the work entrusted to the Casual Labourers engaged in the Departmental of Posts, the Competent Authority has ordered the following:

(i) No Casual Labourers shall be engaged in the Administrative Offices i.e. CO/RO/DO/PAO w.e.f. 01st December 2010.

(ii) The work of sweepers and scavengers should be combined or the same may be outsourced wherever feasible.

(iii) Since duties of waterman, watch and ward, gardening, cleaning, etc. are now part of duties assigned to Multi Tasking Staff, the existing practice of engaging Casual Labourers as waterman, gardener, watch and ward or any other miscellaneous category shall be dispensed with w.e.f. 01st December 2010.

4. The above instructions should be followed in letter and spirit without any deviation. A compliance report of the above aspects may also be sent to this office for the information of Secretary (Posts) by 31st December 2010 positively as per the proforma attached with this letter.

Encl: As above

Yours faithfully,


(Surender Kumar)

Assistant Director General (GDS/PCC)

Monday, November 22, 2010

Study Leave for Fellowships offered by reputed Institutes

NO. 13023/2/2008- Estt.(L)

Government of India

Ministry of Personnel, P.G. and Pensions

(Department of Personnel & Training)


New Delhi, the 18th November, 2010


Sub: Study Leave for Fellowships offered by reputed Institutes.

Study Leave is normally granted to a Government Servant for a course of study having direct and close connection with the sphere of his duty. However, it can also be granted for studies which may not be closely or directly connected with the work of a Government Servant, but which are capable of widening his mind in a manner likely to improve his abilities as a civil servant and to equip him better to collaborate with those employed in other branches of the public service. Keeping in view the above spirit, this Department had allowed Study Leave to those selected for the award of Jawaharlal Nehru Fellowships in relaxation of the rules.

2. In light of the above, this Department is examining the feasibility of bringing more Fellowships under the purview of Study Leave, on the same terms and conditions as the Jawaharlal Nehru Fellowships. All Ministries/Department are requested to provide relevant /requisite inputs regarding fellowships offered by reputed institutions which may be of benefit to their area of work. It would be appreciated if the feed back is received by the under signed by 15th December 2010. The same may be mailed to the under signed at pads@nic.in.

(Simmi R. Nakra)


Departmental proceedings against Government Servants – consultation with UPSC

No. 39011/12/2009-Estt (B)

Government of India

Ministry of Personnel, Public Grievances and Pensions

(Department of Personnel & Training)


New Delhi, dated the 16th November, 2010


Subject: Departmental proceedings against Government Servants – consultation with the Union Public Service Commission for advice.

The undersigned is directed to say that the existing instructions issued by this Department provide that the disciplinary proceedings taken against Government servants should be processed and completed expeditiously. Occasionally, the charged officers approach the Courts to quash the disciplinary proceedings and in many such cases the courts give direction to the Government to complete the proceedings within a time limit prescribed by the court. In certain instances the Government seeks further time from the court and in certain other instances, the petitioners file contempt petitions for not having completed the proceedings as per the court orders. In many of such cases , the UPSC has to be consulted as per the existing regulations, before the final orders are issued.

The UPSC has brought to the notice of this Department that In the above cases, some Ministries / Departments have stated in the affidavit flied before the Court that the matter has been pending with the UPSC and the delay in completing the proceedings was due to the delay In result of advice from the UPSC although such canes had been returned by the Commission to the Administrative Ministry to rectify the deficiencies noted by it In this connection, attention of Mlnlstrles/ Departments Is drawn to this Department’s OM of even number dated 10.5.2010 and 14.9.2010 In which it has been reiterated that the Commission generally takes 3-4 months to render its advice matter the complete case record8 have been received by the Commission and that the Ministries / Department should ensure that the prescribed proforma for mending the case records to the UPSC filled with due care and attention to avoid any back reference by the Commlaelon to rectify the deficiencies.

A case may not be taken as delayed on the part of UPSC If the Commission has returned the same to the Administrative ministry to remove deficiencies.

All Ministries / Department. are requested that In cases where the Courts are being apprised the time taken in finalizing a disciplinary proceeding through affidavit, information In regard to the pendency of the matter before the Union Public Service Commission may be correctly projected.

CA Subramanyan


Tuesday, November 16, 2010


v The presentation on Technological developments in Department of Posts to the Staff Side has been proposed to be held on 23.11.2010 at Directorate. The earlier decision of inviting all P3 Circle Secretaries had been dropped for the reasons best known to the Administration. Perhaps, we conveyed our resentment and also seeking another meeting inviting all Circle Secretaries to appraise the developments since they are the real leaders who are instrumental and implementing the decisions at workspot.

v Confederation of CG employees has notified it’s National Council on 1.12.2010 at Mumbai to discuss various issues.

v All India Conference of All India SBCO Employees Association & Civil Wing Association will be held on 11.12.2010 & 12.12.2010 respectively at Hyderabad. Prior to that on 10.12.2010, the Federal Executive will be held in the same city.

v CAT Principal bench New Delhi decided in its OA No. 1401/2010 on 09.09.2010 that if the employees who on fixation of ACP scales, are in receipt of lesser salary than their juniors in the same cadre/post, then their salary be stepped up accordingly. We are demanding that it should be applied in the case of promotees in our department also.

v The Department of Posts has sought ‘Expression of Interest’ for Core System Integrator (CSI) for I. T. Modernisation project on 29.10.2010. The Primary focus of the India Post 2012 is to improve and automate postal services through re-engineering and creation of efficient operations and systems.

At Present 12,604 Head Post offices & SOs are computerized. The Plan is to computerize all the remaining post offices and also 1,30,000 BOs approximately and connect all Post offices and non various applications seamlessly across the net work.

Currently there are 56 stand-alone applications. India Post 2012 intends to build a core set of integrated application covering key functions as Mail operations Retail, e-commerce operation, Logistics and warehousing, Postal Banking, Financial Services, Postal Life Insurance, Finance HR and customer interaction channels etc. ICT solution to computerize the BOs will be envisaged.

v The Department of Posts calls for Expression of Interest for working as ‘Consultant’ to develop a costing model for the project of’ Modernized Costing System’ for the products and services offered by the department and in particular to the following.

(i) Review of the existing methodology of costing followed in the Department of Posts.

(ii) To develop a system for collecting of data for traffic, revenue and expenditure in respect of each service/product separately.

(iii) Devising a costing system for segmented report of cost for premium products, foreign mails, agency services (such as savings bank, cash certificates, PLI, Pension Payments etc.) and traditional services offered by the department.

(iv) The costing system so devised should be able to analyze the cost and profitability of each service segment wise.

(v) The proposed costing method should be developed using opportunity cost, joint costing principles and should be based amongst other on Total Costing Method, Activity Based Costing Method, Marginal Costing Method.

(vi) Suggest standardized classification of cost and devise standard formats by which the cost of resources used in various services can be collected and classified for the purpose of costing of various services/products.

(vii) The costing method so devised should analysis the behavior of various costs so as to segregate the cost in to fixed and variable costs.

(viii) The costing method so devised should form a basis for management of pricing of products.

(ix) In view of above suitable costing software to be adopted by DOP may be suggested.

(x) Applying/Piloting the new methodology in at least two – three verticals for at least one – two year and training to the associated staff/officers may be completed on the basis of suggested methodology.

Offer has been sought from reputed concerns with global experience and having experts in the field.