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Wednesday, September 18, 2019

CHQ: 2151/1, D. G. Bhawan, New Patel Road, New Delhi - 110008

Ref:P/4-1/Staff                                                           Dated – 18.09.2019


The Secretary
Department of Posts
Dak Bhawan, New Delhi

Sub:-     Draconian instructions about circulation of orders and apply the same as read by the officials – request to see to withdraw the instructions


It is brought to our notice that in the Department of post vide its letter No Z92011/1/2018 – coord./O and M dated 12.12.2018, it is stated that the orders and circulars issued by the Directorate are uploaded in the India Post website and it shall be deemed to have been seen by all the concerned.

In the said instructions it is further stated that in some cases involving enquiry of fraud, the charged officials argued that they have not seen the orders or it has not reached to their office etc although it was uploaded on India Post website. It indirectly means that when an order is uploaded in the website, it should be taken as read. This is deplorable.

The Dept web site is being maintained with poor standard and there is no classification of topic and many orders have been uploaded even after a month also. It is not possible to keep memory of all the orders after one reading and no facilities of reference category wise in the website are available. The instructions are nothing but to proceed against the innocents by hook or crook at a later late when any fraud occurs and fixing the innocents as scape goats. This must be withdrawn forthwith. Unless all the orders are kept and maintained in the office as at present for reference at any time, it is very difficult to manage the situation as spate of orders are coming one after another every day. The officials should not hold the customers and search the India Post web site for clarifying the doubts.

It is therefore requested to withdraw the instructions and ensure despatch of all the circulars and orders as in the past by post so that the ruling files can be maintained and referred as and when occasion arises.

A line in reply about the action taken is highly appreciated.

Yours sincerely,

(R. N. Parashar)
General Secretary

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